FEES, SUBSCRIPTIONS AND OTHER DUES
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| 8. |
An entrance fee of $100, or such amount as may be decided by the Council from time to time, together with the first subscription is payable within 21 days of commencement of membership in default of which the membership may be cancelled by the Council .
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| 9. |
The annual subscription of $80, or such amount as may be decided by the Council from time to time, is payable within January each year. If an annual subscription is not paid within January, the membership may be cancelled by the Council. For members admitted after 30th June of each year, the subscription will be one-half of the stated amount. A member accepted after 30th September shall pay the full subscription fee and such fee shall be effective as the subscription till the end of the following calendar year.
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COUNCIL
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| 10. |
The management of the Association shall rest in the hands of the Council consisting of at least eight and up to thirteen ordinary members among whom shall be :
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A President |
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Two Vice-Presidents |
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An Honorary Secretary |
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A Treasurer |
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| 11a. |
Nominations for the positions in the Council, duly signed by the candidate, proposed and seconded in the prescribed form by ordinary members, shall be submitted to the Honorary Secretary not less than 14 days before the date of the Annual General Meeting. Candidates nominated for election need not be physically present at the Annual General Meeting. Nominations for the offices listed in 10(a) to 10(d) above must clearly indicate the specific office being considered.
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| b. |
If there are insufficient candidates to fill the required positions, such nominations may be taken from the floor of ordinary members who are present at the Annual General Meeting.
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| c. |
Notice of nominations shall be sent to each ordinary member as soon as the date of the Annual General Meeting is determined.
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| d. |
Election for the positions of the Council will be by simple majority vote on a show of hands by ordinary members present and voting. In the case of an equality of votes, the Chairman of the meeting shall have the casting vote. A voting member shall vote once only for each position of the Council.
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| e. |
Retiring members of the Council are eligible to stand for re-election for a fresh term except that the post of Treasurer shall be filled by the same person for no more than two consecutive terms, after which he shall not be eligible to stand for the post till at least two years have passed.
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| 12. |
The Council shall meet at least once in two months to carry out the business of the Association. Seven days' notice shall be given by the Honorary Secretary to every Council member before the date of the meeting. The President, or in his absence, one of the Vice-Presidents, may call a meeting at any time by giving four days' notice. The quorum for a Council Meeting shall be at least one-half of the Council Members with voting rights and all decisions are valid if carried by a simple majority of those who constitute the quorum. If a quorum is present, the members present are at liberty to waive any short notice or failure to give notice if there is unanimous consent.
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| 13. |
The duties of the Council are to organise and supervise the activities of the Association and to make decisions on matters affecting its management when the General Meeting is not sitting. It may not act contrary to expressed wishes of the General Meeting without prior reference to the General Meeting.
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| 14a. |
The President, or in his/her absence one of the Vice-Presidents, is authorised to approve any one item of expenditure which is less than or equal to $5,000 from the Association's funds for the Association's purpose.
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| b. |
Any expenditure exceeding $5,000 for any one item must be approved by the Council by a simple majority of those present and voting, and the sum for such expenditure may be drawn from a special account designated by the Council.
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| 15. |
The Council shall have powers : -
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| a. |
To make, alter or rescind Bye-laws without affecting the rules of this Constitution. |
| b. |
To delegate its duties and to appoint such sub-committees and/or employees as necessary and to define the duties of such sub-committees and/or employees. |
| c. |
To co-opt members into the Council on such terms as the Council may decide. Such co-opted members will have no voting rights in Council meetings. |
| d. |
To fill vacancies in the Council. Members filling such vacancies will have full voting rights in Council meetings. |
| e. |
To use its discretion in the event of any question or matter arising out of any point which is not expressly provided for in this Constitution. |
| f. |
To do all such acts as are conducive to the furtherance of the Objects of the Association.
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INTERPRETATION OF RULES
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| 16. |
The Council shall be sole authority for the interpretation of these Rules and the decision of the Council during their term of office upon any question of interpretation or upon any matter affecting the Association not provided for by these Rules made there under shall be final and binding on the Members unless and until reversed at the next General Meeting following.
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