The duties of the office-bearers are as follows : -

Any member of the Council absenting himself/herself from three meetings consecutively without satisfactory explanation shall be deemed to have withdrawn from the Council, and a successor may be co-opted by the Council to serve until the next Annual General Meeting. Such a co-opted member will have all the powers, rights and responsibilities of the member he/she is replacing.

AUDIT

Two persons not being members of the Council shall be elected as Honorary Auditors at each Annual General Meeting and shall hold office for one term. They shall be required to audit the accounts of the full year not later than 28th February of the following year. The Honorary Auditors may be required by the President to audit the Association accounts for any period within their tenure of office at any date and to make a report to the Council. Any vacancy during the year in the office of Honorary Auditors shall be filled by the Council.

GENERAL MEETINGS

The Annual General Meeting shall be held not later than 31st March each year.

Extraordinary General Meetings of the Association shall be called by the Honorary Secretary to consider any special matter upon the request in writing of not less than one-quarter of the Ordinary Members; and may be called at any time by order of the Council.

At least four weeks' notice shall be given of any Annual or Extraordinary General Meeting. All members shall be provided with the agenda of the meeting and the audited financial statements at least seven days before the date of the Annual General Meeting; and the agenda at least two days before the date of the Extraordinary General Meeting. Any Member desirous of moving any Resolution at the Annual General Meeting shall give notice in writing to the Honorary Secretary not less than two weeks before the date of the Annual General Meeting.

The following shall be carried out at the Annual General Meeting : -

a.   To consider and, if approved, accept the last financial year's accounts;

b.   To consider and, if approved, accept the report on the working of the Association for the past year;

c.   To elect the members of the Council and the Honorary Auditors, all of whom will take office at the conclusion of the meeting.

The quorum for all General Meetings shall be one-quarter of the total number of Ordinary Members. In the event of there being no quorum, the meeting shall be adjourned to half an hour later on the same day at the same place and should the number then present be insufficient to form a quorum but there are at least 20 ordinary members, those present shall be considered a quorum but they shall have no power to amend, delete or add to any of the existing rules of the Constitution.

PROHIBITIONS

Gambling of any kind, whether for stakes or not, is forbidden on the Association's premises or meeting places.

The funds of the Association shall not be used to pay the fines or legal costs of members who have been convicted in court.

The Association shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any Trade Union activity as defined in any written law in Singapore.

The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office-bearers or any committee or its members.

The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

AMENDMENTS TO RULES

No alteration or amendment to these Rules shall be made unless such alteration or amendment is passed by the vote of at least two thirds of the Ordinary Members present at a General Meeting. Such alteration or amendment shall not come into force without the prior sanction of the Registrar of Societies.

DISSOLUTION

The Association shall not be dissolved except with the consent of not less than two-thirds of the ordinary members of the Association expressed either in person or by proxy, or by postal vote.

In the event of the Association being dissolved as provided in Article 31 above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds shall be disposed of before dissolution in accordance with the wishes of the majority of Ordinary Members at the General Meeting, or as expressed by the postal vote.

GENERAL

Notices or writing required to be issued to members under this Constitution shall be considered to have been properly served if posted or delivered by hand or by telematic or any electronic means to the last known address or number of the member as recorded in the Membership Register of the Association.